Effective Date: 5th April 2025
At Doxa HRM Software, your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our website, platform, and services.
We collect the following types of information:
a. Personal Information:
When you register, subscribe, or interact with our services, we may collect:
Name, email address, phone number
Company name, job title
Payment and billing information
Login credentials
b. Employee Data (for HRM Users):
Our clients may upload employee information such as:
Names, contacts, identification numbers
Job titles, salaries, attendance records, performance metrics
Documents (e.g., contracts, resumes, IDs)
c. Usage Data:
We collect data about how you use our software, including:
IP addresses, browser types, device info
Pages visited, features used, time spent
We use the data collected to:
Provide and improve our HRM software
Authenticate users and manage accounts
Send updates, notifications, and support communications
Analyze usage and improve performance
Ensure compliance with legal obligations
We do not sell or rent your personal or employee data. However, we may share data with:
Trusted service providers (e.g., cloud hosting, payment processors)
Legal authorities when required by law
Affiliates and partners to enhance service delivery (with consent)
All data sharing is done under strict confidentiality agreements.
We implement strong security measures to protect your data:
Encryption (in transit and at rest)
Secure servers and firewalls
Access controls and regular audits
However, no system is 100% secure. We urge users to use strong passwords and maintain their own device security.
We retain your information for as long as your account is active or as needed to:
Comply with legal obligations
Resolve disputes
Enforce agreements
Employee data managed through our system is retained according to your organization's preferences and applicable regulations.
Depending on your location, you may have rights to:
Access your data
Correct or update information
Request deletion of your data
Object to certain processing activities
Withdraw consent
To exercise any of these rights, please contact us at [Insert contact email].
Our platform uses cookies and similar technologies to enhance user experience, analyze traffic, and support login functionality. You can control cookie settings via your browser.
Our site may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites.
We may update this Privacy Policy from time to time. We will notify users of significant changes via email or platform notice. Continued use of our services means you accept the updated policy.
If you have any questions about this Privacy Policy or how we handle your data, please contact us:
Doxa HRM Software
Email: info@hrm.neta.co.ke
Phone:
Website: https://hrm.neta.co.ke